Working with documents

The home screen lists every document in your workspace. Everything starts here.

Each row shows the document's Name, its Project, how many Edits it has taken, when it was Last Updated and by whom, and its Date Created. Timestamps are stored in UTC and shown in your own timezone, with the zone abbreviation alongside so there is never a question of whose clock a time belongs to.

Adding a workbook

Add Spreadsheet is the way in. It takes you to the workbook templates page, where you upload an .xlsx or .xlsm file — by picking it or by dragging it onto the page. Once extracted and verified, that workbook becomes a template you can create documents from.

Opening and managing documents

Click a row — once or twice, either works — to open that document.

The action buttons at the start of each row do the rest:

• Open — the same as clicking the row.
• Rename — change the document's name and project.
• Clone — the quick way to start a variation of an existing document. It copies the entries as well as the structure, so it is the right move when the new one is mostly the same.
• Delete — removes the document and all its inputs after a confirmation. It cannot be undone.

The built-in sample workbook is protected: it cannot be renamed or deleted, so the example is always there to open. Both buttons stay visible and explain themselves rather than disappearing.

Inside a document

Opening a document shows its sheets — the same sheets as the source Excel workbook. The grid works the way the workbook does:

• Enter values in input cells; every dependent formula recalculates instantly, in your browser. There is no server round trip and no "recalc" button — the workbook's own formulas run locally.
• Only the values you type are stored. The workbook's structure and formulas live in the template, so a document is just your inputs laid over it — small, fast, and always consistent with the source workbook.

Working offline

ProvenSheet keeps working without a connection. Your entries queue locally and the sync badge in the header shows their state; when the connection returns, queued changes upload automatically. It is worth a glance before closing a laptop on a job site — if it shows pending changes, they will go up next time you are online.